PLoS E-Newsletter for Institutional Members

Table of Contents

New Open-Access Mandate

Harvard Faculty Adopts Open-Access Requirement.

The new policy makes Harvard the first university in the United States to mandate open access to its faculty members' research publications.

"It should be a very powerful message to the academic community that we want and should have more control over how our work is used and disseminated," said Stuart M. Shieber, a professor of computer science at Harvard who proposed the new policy, after the vote in a news release that the decision.

What Can You and Your Institution Do to Keep the Momentum?

  1. Be knowledgeable about other mandates and encourage your institution to do the same.
  2. Educate yourself about author rights. SPARC has an excellent site for information, and PLoS has written some helpful editorials that are useful and downloadable.
  3. Provide information on policy compliance.
  4. Include information on your website.
  5. Send out compliance information e-mails.

Be Knowledgeable about PLoS! This Makes Compliance Easy for Your Researchers.

  • Researchers have the option of either depositing their final peer-reviewed manuscript into PubMed Central as soon as it has been accepted for publication or publishing it in a journal that will deposit the article on their behalf. PLoS does this immediately—at no additional charge. Journals that deposit on behalf of authors often impose an embargo of up to one year on public access and may charge for the service. (Most publishers do or plan to charge a fee—some small, some breathtakingly high.)
  • How much investigator effort will be needed to secure the necessary rights will vary among journals. Some institutions are preparing resources or creating policies to assist investigators in working with publishers to ensure they retain the rights needed to comply. When dealing with a publisher that follows traditional copyright assignment (publisher takes over), the process can be convoluted and complicated. For PLoS articles, which are published under the Creative Commons Attribution License, the process is simple: the author retains the copyright.
  • List of Journals that Currently Deposit Articles in PMC on Behalf of their Authors

Open Access News and Resources

Archived Webcast on "Institutional Compliance with the NIH Public Access Policy."

The Association of Research Libraries (ARL) and the National Association of State Universities and Land-Grant Colleges (NASULGC) are making available an archived version of their March 7, 2008, webcast on "Institutional Compliance with the NIH Public Access Policy"

The webcast explored options for institutional responses to the new Public Access Policy adopted by the National Institutes of Health (NIH) and focused particularly on the need for institutions to develop strategies for ensuring the retention of deposit rights by investigators. Effective April 7, 2008, the new policy requires investigators to deposit their articles stemming from NIH funding in PubMed Central. Institutions confront a key set of issues raised by the need to ensure that authors maintain the legal rights required to allow compliance with the new policy.

Intended Audience: Vice presidents of research, administrators and staff in funded research and grants office, campus compliance officers, and others who will be responsible for fulfilling their organizations' compliance obligations as NIH grantees.

Implementation Information for the NIH Public Access Policy: What You Need to Know to Comply to This New Law.

On January 11, 2008, the National Institutes of Health (NIH) announced a revision to its Public Access Policy. The policy now *requires* eligible researchers to deposit copies of final manuscripts upon acceptance into a peer-reviewed journal so that they may be made publicly available within 12 months of publication. This policy applies to any journal articles resulting from research supported in whole or in part by direct funds from NIH. The manuscript is defined as the final version accepted for journal publication and includes all modifications from the publishing and peer-review process.

SPARC Provides: NIH Public Access Policy Implementation Information.

The NIH has provided a comprehensive set of resources to explain the details of the policy:

The Association for Research Librarians ARL guide , "The NIH Public Access Policy: Guide for Research Universities."

The guide focuses on the implications of the NIH policy for institutions as grantees, although some information for individual investigators is included and links to further details are provided. The guide is helpful to a range of campus constituencies that may be involved in implementing the new policy, including research administrators, legal counsel, and librarians.

In addition to compliance concerns, the guide also considers the benefits of the new policy and institutions' opportunities to build on the policy requirements by seeking additional rights for using funded research to address local needs.

Two-Minute Video: When Authors Retain Key Rights.

The Association of College and Research Libraries (ACRL), the Association of Research Libraries (ARL), and the Scholarly Publishing and Academic Resources Coalition (SPARC) have released a new, short video to help librarians effectively engage disciplinary faculty and researchers on the topic of author rights. Starting a conversation with faculty researchers about securing their rights as authors is timelier than ever, given the new NIH Public Access Policy.

The two-minute video explains in simple, graphic terms the potential for wider exposure of scholarly articles when authors retain key rights. Inspired by the SPARC Author Rights initiative, the presentation offers three steps to effective rights management:

  • Scrutinize the publication agreement
  • Negotiate with the publisher
  • Retain the rights you need

Author addenda, such as the SPARC Author Addendum, are recommended as tools. The video was produced in conjunction with the ARL/ACRL joint Institute on Scholarly Communication.

Libraries are invited to download the video as is or to adapt and customize for their needs: Using the video source files. Insert your logo and contact information, add examples from your faculty and their disciplines, or provide details about an author addendum used on your campus.

New PLoS Flyers, Presentation Slides, and More

Keep Your Institution's Researchers Updated on How to Comply with the NIH Public Access Policy.

NIH public access policy implementation

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PLoS Out and About

Date Location Event
March 30-April 4, 2008Snowbird, UtahKeystone: Inflammation, Microenvironment and Cancer (D2)
April 12-13, 2008New Haven, Connecticut"Tackling The Neglected Tropical Diseases (NTDs): The Role of PLoS NTDs in Building Capacity" Gavin Yamey, MD, MRCP, Senior Editor, PLoS Medicine; Consulting Editor, PLoS Neglected Tropical Diseases.
May 20 -22, 2008Toronto, Canada Council of Science Editors (CSE)
  • The Role of Science Journals in Promoting Capacity Development in the Developing World (Follow-up from 2006 Meetings on Creating/Supporting Sustainable Societies) Gavin Yamey, Magazine Editor, PLoS Medicine & Consulting Editor,PLoS Neglected Tropical Diseases, Public Library of Science; Phyllis Freeman, Professor Emerita, Law Center, CPCS (College of Public and Community Service) Senior Fellow, John J. McCormack Graduate School of Policy Studies, Center for Social Policy, University of Massachusetts Boston; Anthony Robbins, Professor, Tufts University School of Medicine, Department of Public Health and Family Medicine, Boston; Theodore Wachs, Managing Editor, MRD Editorial Office, Centre for Development and Environment, Institute of Geography, Switzerland; Theodore Wachs, Moderator
  • How the Public Domain Will Revolutionize Science and Medicine (Open Access 2.0) John Wilbanks, Executive Director, Science Commons, Cambridge, MA; Christopher Surridge, Managing Editor, PLoS ONE, PLoS European Office; Ida Sim, Associate Professor of Medicine and Director, Center for Clinical and Translational Informatics, University of California San Francisco, and Steering Committee, Global Trial Bank; Gavin Yamey, Magazine Editor, PLoS Medicine & Consulting Editor, PLoS Neglected Tropical Diseases, Public Library of Science; Gavin Yamey, Moderator.
May 16-21, 2008 Chicago, Illinois Connections: Bridging the GapThe Medical Library Assocition (MLA)
July 19-23, 2008 Toronto, Canada The 16th Annual International Conference on Intelligent Systems for Molecular Biology
November 11-15, 2008 Philadelphia, Pennsylvania The American Society for Human Genetics (ASHG)
December 7-11, 2008 New Orleans, Louisiana The American Society of Tropical Medicine and Hygiene (ASTMH)

Feedback or comments?

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